Covid Protocols for Resident Camp

CALUMET RESIDENT CAMP FAQ (May 7, 2021)

The following questions and their responses are Calumet’s current plan for the summer of 2021. These are based on current guidelines from the State of NH, American Camp Association, and CDC, and are subject to change with any new guidelines that are released. In some cases Calumet’s policies for this summer may be stricter than guidance put out by the State of NH, ACA, or CDC. Any new updates, or updates from the last information provided in any Zoom meetings are marked with red font.

IS CALUMET CREATING A BUBBLE FOR RESIDENT CAMP?

Calumet likes to envision Resident Camp this summer looking more like an “island”. There are ways to get on or off an island, but it is trickier to do so. Currently we plan to create as close to a secure “island” as we are able, knowing that random events may occur which would impact the integrity of the “island”. Resident Camp staff members will spend their time off on camp property for at least the beginning of the summer. Calumet will not host visitors, unless they have written permission from the Executive Director. With very few exceptions, no one on the “island” will leave until they depart camp for good.

WHAT WILL CALUMET ASK OF CAMPERS BEFORE THEIR ARRIVAL?

At this point in time, regardless of vaccination status, NH’s COVID guidelines for overnight camps require a pre-arrival quarantine of 7 days (including daily symptom checks, daily temperature readings, and only participating in low-risk activities), a negative COVID PCR test taken 3-5 days prior to arrival, a second negative COVID PCR test taken on arrival at camp, and a third negative COVID PCR test taken 5 days after arriving at camp. Calumet will provide everyone with a document to record their daily symptom/temperature readings prior to an individual’s registered session. Calumet is asking that this document, in addition to the results of the pre-arrival PCR test to be sent to This email address is being protected from spambots. You need JavaScript enabled to view it. prior to their arrival day. Counselors, trainees, and our leadership staff will also have to follow similar rules, in addition to us asking the majority of them to arrive at least 10-14 days before the arrival of the first session of campers. The first COVID test will be the responsibility of the camper to obtain, while the second and third tests will be obtained and administered by Calumet. Those who have tested positive for COVID-19 in the past 90 days should still complete the pre-arrival test, and have a written note from a medical provider detailing when they tested positive for COVID-19 in the past 90 days, and that they are low-risk for COVID-19, prior to them coming to Calumet for their registered session.

If your child has had the opportunity to be vaccinated, please provide us with that information, including the dates the vaccinations were administered.

WILL THERE BE AN ASSOCIATED COVID FEE FOR RESIDENT CAMP?

Yes, Calumet will be charging a $100 COVID fee for this summer. This fee will help us defray the cost of testing and other COVID related expenses. Feel free to contact the office here at Calumet if anyone needs financial assistance for this added expense.

WHAT WILL ARRIVAL AND DEPARTURE LOOK LIKE?

COVID safety protocols will result in changes to the check-in and move-in process. Possibilities include designated check-in times for families to support social distancing/reducing wait time, and allow for COVID screening with the testing company. Please help us by remaining as flexible as possible with your schedule on registration day, as we will have limited flexibility. Current testing requirements would prohibit late arrivals. Our testing company will provide results of the arrival day test after 20-25 minutes.

Campers may leave their camp session early, however COVID-19 safety protocols dictate they will not be able to return once they leave. Campers that wish to leave camp mid-session for an event will not be able to return to camp.

At this time, we expect that Registration Day will be designed to limit movement around camp by non-campers to mitigate health risks. All people entering camp during registration will need to wear a properly fitting mask at all times, and families will possibly be required to remain in their vehicles. We currently expect that only campers and staff will be able to enter camp buildings. Camp staff will help campers get settled in their cabins. The exact process for arrival day is still being worked out, and finalized plans will be relayed once they are in place.

Pick-up day will look different in 2021 to ensure the safety of campers & staff, and will look similar to Registration Day.

WHAT WILL HAPPEN IF YOUR CHILD CONTRACTS COVID, OR IS A CLOSE CONTACT TO SOMEONE WHO TESTS POSITIVE WHILE THEY’RE AT CALUMET?

If a camper is diagnosed with COVID during their time at camp, they will immediately be isolated and, per state of NH guidelines, have to go home. Additionally, any close contacts to that individual will be isolated, and per state of NH guidelines have to go home as well. A close contact is defined as anyone that has been within 6 feet for 10 minutes or more over a 24-hour period. It is our hope that you will have made prior arrangements that someone will be able to pick-up your child as soon as possible after Calumet notifying you. Please plan accordingly.

WILL PARENTS BE INFORMED IF SOMEONE AT CALUMET CONTRACTS COVID DURING THE SUMMER?

Yes. We will notify families by email if there is a positive case at Calumet's Resident Camp. We will notify families by phone if your child is positive or a close contact to someone that has tested positive.

WHAT IS CABIN/TENT LIFE GOING TO LOOK LIKE AT CALUMET THIS SUMMER?

At this point in time, we are planning on reducing the numbers of staff and campers at Calumet to provide increased living space for all. Cabins/tents will have no more than 5-6 campers per cabin, along with two counselors. Windows will be open as much as possible, as well as increased ventilation with fans.

WILL MASKS BE A PART OF LIFE AT RESIDENT CAMP THIS SUMMER?

Face coverings for all campers and staff will be part of the plan to prevent the introduction and spread of COVID at Calumet. Campers and staff can be unmasked when sleeping, eating, showering, and during waterfront activities. Campers can also be unmasked when doing activities with just their cabin groups. Counselors are prepared to offer anyone who needs a “mask break” to do so outside in a safe space.

WILL CALUMET BE ALLOWING VISITORS ON RESIDENT CAMP?

We continue to be open to guests, friends, and neighbors to walk the grounds. As summer approaches, for the safety of our campers and staff, visitors will be strictly limited. Written permission from the Executive Director will be required to visit Resident Camp as of June 1st.

ARE CALUMET STAFF/TRAINEES GOING TO BE VACCINATED?

This summer Calumet is strongly encouraging both our staff and trainees to be vaccinated by the time they begin working at Calumet. This is in an effort to keep Calumet as safe and healthy as possible this summer for both campers and staff.

MAILING ADDRESS

PO Box 236
W Ossipee, NH 03890

PHYSICAL ADDRESS

1090 Ossipee Lake Rd
Freedom, NH 03836

PHONE & FAX

  603.539.4773
  603.539.5343

Copyright © 2020 Calumet Lutheran Ministries. Privacy Policy

Privacy Policy

Adopted by the Calumet Board of Directors October 12, 2006

Calumet's primary responsibility is for the safety and security of our campers . To help meet that responsibility, Calumet has adopted certain policies governing the collection and use of personal information.

This document describes how Calumet handles the personal information we learn about you when you contact us by mail, phone, email, or when you access our web site. Any personally identifying information you provide is voluntary. We use it for program registration, to fulfill requests you make, or to assist us in carrying out our mission.

Collection of Personal Information

Calumet collects your personal information when you register for a program, make a donation, or otherwise voluntarily provide such information. If you contact Calumet, we may keep a record of that correspondence. If you submit a camp application or registration materials, or an application for employment, we will keep those documents on file for at least seven years.

We will use your information to process enrollment requests, orders, and donations, to provide you with information about Calumet programs and services we believe will be of interest to you, and to ask for your support.

In some cases, a third party may be contracted by us to provide a specific service. We will only disclose as much personal information as necessary. For example, when we use the mailing service of our printer to send a Calumet newsletter, we will share only the information necessary for delivery of the newsletter. Any third party with which Calumet shares information has agreed to maintain the confidentiality, security, and integrity of the information.

We may share your information with third parties in other limited circumstances, including when complying with legal process, preventing imminent harm, or ensuring the safety and security of our campers, facilities, and programs. This includes confidential medical information that complies with federal statutes.

Calumet does not sell, rent, or otherwise provide information from our database to third parties except for the reasons stated above.

Online Privacy

Calumet complies with the Children's Online Privacy Protection Act (COPPA). For more information about this law, visit www.coppa.org.

Calumet's web site automatically collects and stores anonymous data to determine the number of visitors to different sections of the site, to ensure the site is working properly, and to help us make the site more useful. We do not use this data to track or record information about individuals.

Calumet's web site does not use “cookies” or tracking mechanisms to collect any personally identifying user information. Cookies are used for maintaining user sessions only. You can set your web browser to notify you when you receive a cookie. This enables you to decide if you want to accept it or not.

Calumet's web site contains links to web sites not operated by Calumet Lutheran Ministries. These links are provided for your reference and convenience only and do not imply any endorsement of the activities of these third-party sites or any association with their operators. Calumet does not control these web sites and is not responsible for their practices. We urge you to review the privacy policy posted on any site you visit before using the site or providing any personal information about yourself.

Calumet has taken substantial precautions to ensure security for users of online services. Please be aware, however, that no data transmission over the Internet can be guaranteed secure. Consequently, Calumet cannot ensure or warrant the absolute security of any information that you transmit or provide to Calumet online.

Photographs

From time to time, Calumet takes photographs and video (film and digital) of campers and retreat groups during their participation in Calumet programs. These photographs and video may be used by Calumet in promotional materials.

Calumet will make its best effort to honor any request from a parent to remove a photo of a camper from the web site.

Your Rights

Upon request, Calumet will provide you with access to all information we maintain about you. It is your right to correct any inaccuracies in that information.

You have the right to opt out of any mailings or other contacts from Calumet.

Parents retain these rights on behalf of their minor children.

If you have questions or concerns regarding Calumet's privacy policies, please contact:

Karl Ogren
Executive Director 
Calumet Lutheran Ministries
PO Box 236
West Ossipee, NH 03890-0236
(603) 539-4773 ext. 211
This email address is being protected from spambots. You need JavaScript enabled to view it.